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for screen printers, embroiderers, DTG + general print shops

Run your print shop without being there every day.

Quote placements, stitch counts, and ink colors on a real garment mockup. Customers approve and pay from one link. Jobs move across a live board — and nothing prints before the proof is signed off.

Start free — 14 days

No card required · same-day setup · from $99/mo

app.printbosscrm.com

Proof approved by customer → moved to Printing

the problem

Running a print shop is harder than it needs to be.

Every shop owner we talked to said some version of the same three things. They aren't edge cases — they're the daily reality of an owner-operated shop.

01 — Too much paperwork

“We use too much paperwork. It's hard to stay organized and the production process is always messy.”

02 — Missed deadlines

“We keep missing deadlines because nobody knows where each job actually is in production.”

03 — Chained to the shop

“I can't keep up with business operations unless I'm there every day — and even then I'm always catching up.”

Print Boss CRM was built to solve exactly these three problems. Every feature below traces back to one of them.

try it — no signup

Spec the job on the garment itself.

This is the placement picker from inside Print Boss. Pick a garment, tap a print location, and choose how it's decorated. The job ticket builds itself — exactly what your crew sees on the floor.

front
back
Print locations
Garment color (mockup)

Left Chest

Method

Thread colors

Job ticket

Navy T-Shirt

  • Left Chest — Embroidery · 8,000 stitches · Gold, White · 3.5in wide
  • Full Back — Screen · White, Gold · 11in wide

In the app, this spec flows onto the quote, the customer's mockup proof, the job card on the production board, and the printed ticket.

Try it with your own catalog

features

From the first quote to the last payment.

Decoration specs, proof approval, production, and payments in one system. Email and file storage included — no add-ons.

customer approval · Starter+

Approved and paid from one link.

Customers open a signed link — no account, no password — to approve the quote, sign off the proof, check their order, and pay. Approval creates the order, the invoice, and the payment link on its own.

  • Login-free quote, proof, and order-status pages
  • Order + invoice + payment link created the moment they approve
  • Card payments settle to your own Stripe account — or record cash and check
app.printbosscrm.com
Customer view — no login, straight from the email

production · Pro+

A board that won't print the wrong thing.

Every job across Design, Proofing, Printing, Finishing, and Ready — live on every screen. A job can't move to Printing until the customer approves the proof, and paid orders carry a PAID badge right on the card.

  • Drag-to-reschedule production calendar keyed on due dates
  • Overdue jobs flagged red, due-soon amber
  • Staff advance jobs from the floor with a QR scan
app.printbosscrm.com
Production board → proof review → approved

Everything that's in the box

32 features · 3 plans

Quoting

Starter+
Garment placements
16 templates, from tees and hoodies to caps, totes, and aprons.
Decoration methods
Screen, embroidery, vinyl, DTG, sublimation — mixed on one garment.
Design-proof mockups
Auto-generated on the garment color, approved by the customer.
Volume price tiers
Larger runs discounted automatically — shown on the line.
Tax, discounts, prepared-by
$ or % off before tax. Every quote records who built it.
Sizes + upcharges
Adult, youth, and toddler sizes with per-size upcharges.
Two kinds of notes
One for the customer. One only the floor ever sees.
Expiry + reminders
Quotes expire on schedule and follow up on their own.
Spreadsheet import
Customers and catalog in from CSV or a paste.

Production

Pro+
Real-time board
Five stages, updated instantly for the whole team.
Proof gate
Printing unlocks only after the customer signs off.
Production calendar
Every due date by month. Drag a job to reschedule.
Due dates
Overdue in red, due-soon in amber, on every card.
Throughput
Jobs completed today, this week, this month.
QR shop-floor scanning
Scan the ticket, tap the next stage.
Artwork library
Files kept per customer, ready for the reorder.
One-click reorder
Repeat a past job with its specs and files.

Customers + payments

Pro+
Auto-invoicing
Approval creates the order, invoice, and pay link.
Payment terms
Due on receipt, Net 15/30/60, or custom.
Stripe to your bank
Your account, your name on the statement. No cut.
Cash + check
Recorded and reconciled like an online payment.
Job timeline
Quote → proof → order → invoice → payment, timestamped.
Customer portal
Order history, proofs, invoices, and files.
Automated email
Quote sent, proof ready, order confirmed, paid.
Branded invoices
Print-ready, with your logo and the approved proof.

Back office

Premium
Vendors + purchase orders
Build, print, and email POs to suppliers.
Receiving
Received PO lines land in inventory automatically.
Inventory analytics
Value on hand, turnover, dead stock, supply spend.
Revenue analytics
Sales, job volume, and trends at a glance.
Timecards + PIN kiosk
Clock in on a shared tablet. Overtime + CSV export.
Manager role
Run the floor without full admin access.
QuickBooks / Xero
Paid invoices post to your books via webhook.

how it works

Live the same day you sign up.

No implementation partner. No onboarding call required. Set up in an afternoon and take your first job from quote to paid today.

  1. 01

    Quote it

    Pick the garment, click the print locations, set the decoration method. Volume pricing, tax, and discounts apply as you build — with a mockup attached.

  2. 02

    They approve

    Your customer approves from one emailed link — no login. The order, invoice, and payment link are created on the spot.

  3. 03

    Produce it

    The job lands on the live board and the calendar. It can't reach Printing until the proof is signed off.

  4. 04

    Get paid

    Card payments settle to your own Stripe account, or record cash and check. Every step is on the job timeline.

see it work

Don't take our word for it. Watch it.

Every clip is the real app, recorded start to finish — no mockups, no staged screens. Pick the part of your day you want to see.

garment templates
16garment templates
decoration methods
5decoration methods
production stages
5production stages
cut of your payments
0%cut of your payments

compare

See what you're actually paying for.

Printavo Standard and ShopVox Express both look reasonable — until you add the seats, add-ons, and onboarding fees.

Monthly price (Pro plan)
Print Boss CRM$149/mo
Printavo Std.$244/mo
ShopVox Exp.$271/mo*
Users (Pro plan)
Print Boss CRMUp to 8 · +$12/ea
Printavo Std.5 seats (+$19/ea)
ShopVox Exp.Paid per seat (+$29/ea)
Artwork storage
Print Boss CRM75 GB (Pro)
Printavo Std.Limited
ShopVox Exp.Add-on (+$50/mo)
No quote/invoice limits
Print Boss CRM
Printavo Std.
ShopVox Exp.
Real-time production board
Print Boss CRM
Printavo Std.
ShopVox Exp.
5 production stages
Print Boss CRMDesign → Ready
Printavo Std.Status list only
ShopVox Exp.
Email notifications
Print Boss CRM
Printavo Std.Add-on
ShopVox Exp.Add-on
Customer portal
Print Boss CRM
Printavo Std.
ShopVox Exp.
QR scanning — shop floor
Print Boss CRM
Printavo Std.
ShopVox Exp.
Employee timecards
Print Boss CRM
Printavo Std.
ShopVox Exp.
Same-day setup
Print Boss CRM
Printavo Std.
ShopVox Exp.
No onboarding fee
Print Boss CRM
Printavo Std.
ShopVox Exp.

*ShopVox Express realistic cost for a 5-person shop: $109 base + $87 users + $25 email + $50 file storage = $271/mo

Full comparison, including PrintSmith

pricing

Plans that grow with your shop.

Start with quoting and decoration specs. Add the live board, proof control, and payments when you're ready. Unlock purchasing, inventory, and analytics when the business demands it.

Starter

Quote decorated work precisely — and get it approved.

$99/mo

  • Up to 4 users
  • 10 GB artwork storage
  • +$12/user/mo after 4
Start Free Trial

Trial includes Pro · no card needed

  • Customer database + CSV import
  • Quote builder — volume tiers, tax, discounts
  • Garment placement picker (16 templates)
  • Screen, embroidery, vinyl, DTG, sublimation
  • Design-proof mockups
  • One-click quote approval — no customer login
  • Catalog with adult, youth & toddler sizes
  • Quote expiry + automatic reminders

Pro

Most popular

Live production, proof control, and getting paid.

$149/mo

  • Up to 8 users
  • 75 GB artwork storage
  • +$12/user/mo after 8
Start Free Trial

14 days of Pro · no card needed

  • Everything in Starter
  • Real-time production board + calendar
  • Nothing prints before the proof is approved
  • Approval auto-creates order, invoice + pay link
  • Stripe payouts straight to your bank
  • Net 15/30/60 terms, cash + check payments
  • Customer portal + login-free order status
  • Full job timeline, quote to paid
  • QR scanning, asset library, one-click reorder

Premium

Run the back office — stock, suppliers, staff, numbers.

$299/mo

  • Up to 15 users
  • 150 GB artwork storage
  • +$15/user/mo after 15
Book a Demo

Custom setup included

  • Everything in Pro
  • Vendors + purchase orders
  • Inventory tracking + stock analytics
  • Revenue + analytics dashboard
  • Employee timecards + PIN clock-in kiosk
  • Manager role
  • QuickBooks / Xero sync

Every trial is 14 days of Pro, no card required · Premium: demo + guided setup · Cancel anytime

faq

Common questions.

What's included in the $99/month plan?
Starter covers everything you need to quote and win decorated work: a customer database with CSV import, the quote builder with volume tiers, tax, and discounts, the garment placement picker with all five decoration methods, design-proof mockups, and one-click customer approval links. Up to 4 users and 10 GB of artwork storage. The live production board, invoicing, and Stripe payouts start on Pro at $149/mo.
How long does setup take?
Most shops are live the same day they sign up. There's no implementation partner and no onboarding call needed. Create your account, add your shop details and catalog (or paste it in from a spreadsheet), and take your first job from quote to paid.
Is this built for apparel decorators or general print shops?
Both. The quote builder speaks decoration — print locations on 16 garment templates, and screen, embroidery (with stitch counts), vinyl, DTG, and sublimation, mixed on one garment if you need it. The same quoting, production board, and invoicing handle offset, digital, and wide-format jobs, so a shop that does both runs everything in one place.
Do my customers need an account?
No. Quotes, proofs, and order status open from a signed link in the email — customers approve, request changes, or pay without creating a password. Customers who want their full order history can still use the portal.
Where do customer payments go?
Straight to your bank. You connect your own Stripe account, so card payments settle to you under your shop's name and you own refunds. We take no cut — our revenue is your subscription. Cash and check payments are recorded the same way.
What happens after the 14-day free trial?
Your trial runs on the full Pro plan. After 14 days, pick Starter, Pro, or Premium and add a payment method to continue — your account and all your data stay intact. If you don't want to continue, just let it lapse. No credit card required to start.

Take your next job from quote to paid.

Most shops are live the same day. No implementation fee, no consultant, no credit card to start.

Start free — 14 daysBook a 15-min demo

Cancel anytime · plans from $99/mo