Run Your Print Shop Without Being There Every Day
Real-time production visibility, automated customer notifications, and formula-based quoting — in one system built for print shops. No per-seat fees. Plans from $99/mo.
No credit card required · Cancel anytime · Same-day setup
From $99
Per month
Same Day
Setup & go live
Unlimited
Users & jobs
Customer notified
"Your order is ready!"
The Problem
Running a print shop is harder than it needs to be
Every shop we talked to said the same things. These aren't edge cases — they're the daily reality of most owner-operated print shops.
Too much paperwork
"We use too much paperwork. It's hard to stay organized and the production process is always messy."
Missed deadlines
"We keep missing deadlines because nobody knows where each job actually is in production."
Chained to the shop
"I can't keep up with business operations unless I'm there every day — and even then I'm always catching up."
Print Shop CRM was built to solve exactly these three problems.
Every feature traces back to a real pain point from real print shop owners.
Features
Everything your shop needs. Nothing it doesn't.
No add-ons. No per-seat fees. Email, SMS, file storage, and unlimited users — all included in one $99/month plan.
Real-time production board
A live Trello-style board showing every job across five stages — Design, Proofing, Printing, Finishing, Ready for Pickup — updated instantly via Supabase Realtime. Desktop-optimized for the shop floor.
- Five stages: design → proofing → printing → finishing → ready
- Drag jobs between stages in real time
- Owners check live status on any device
Automated customer notifications
Email and SMS fire automatically via n8n + Twilio when jobs change stage. No more 'where is my order?' calls. Customers stay in the loop without a single manual message.
- Email + SMS auto-trigger on stage change
- Powered by n8n Cloud + Twilio — no extra setup
- Quote ready, order approved, job complete
Formula-based quoting
Build quotes with quantity break multipliers, material multipliers, and finishing options. Admin-editable pricing table. PDF generation and one-click customer approval.
- base × qty × material × finishing multipliers
- Admin-configurable pricing table
- PDF generation + customer approval flow
Digital asset management
Direct S3 upload for print files. Customer artwork is tagged, stored, and available across all their jobs — never lost, always ready for reorder. One-click reorder pulls specs and files automatically.
- Direct S3 upload — included in plan
- Artwork tagged per customer, not just per job
- One-click reorder with pre-filled specs
Employee timecards
Staff clock in and out on any device. Each clock-in logs the job, stage, and output quantity. Admins approve timecards before payroll — replacing paper timesheets entirely.
- Clock in/out linked to production jobs
- Admin approval workflow before payroll
- Automated missed clock-out alerts
QR scanning — shop floor
Generate a QR code for any job. Staff scan with their phone and tap to advance the production stage — no desk trips, no login required. The board updates in real time.
- QR per job — print on job ticket
- Mobile scan route — staff-authenticated
- Stage advances update the live board instantly
Customer portal
Customers log in to track order status, approve proofs, download files, and pay invoices directly — without calling the shop. Embedded Stripe checkout included.
- Order tracking + proof approval
- File downloads for completed jobs
- Embedded Stripe checkout
Custom product catalogue — CSV upload
Upload a CSV to populate your entire product catalogue in minutes. Every product gets its own pricing formula — multipliers for quantity, material, size, and finishing. No manual data entry, no per-product setup calls.
- Bulk-import products from any spreadsheet
- Per-product pricing rules auto-applied in quotes
- Update catalogue anytime — changes live instantly
Analytics + QuickBooks
Revenue dashboard showing top customers, monthly volume, and order trends. Invoice data syncs to QuickBooks or Xero via n8n — no manual re-entry, ever.
- Revenue + volume trends dashboard
- Inventory tracking + low-stock alerts
- QuickBooks / Xero sync via webhook
How it works
Live the same day you sign up
No implementation partner. No onboarding call required. Set up in an afternoon and run your first job through the system today.
Create a quote
Build a formula-based quote with quantity breaks and finishing options. Send a professional PDF for customer approval in one click.
Track production
Jobs move through Design → Printing → Finishing → Ready on your live production board. Every team member sees the same real-time view.
Notify automatically
When a job moves to 'Ready for Pickup,' your customer gets an email and SMS automatically. No calls. No manual messages. It just works.
Compare
See what you're actually paying for
Printavo Standard and ShopVox Express both look reasonable — until you add the seats, add-ons, and onboarding fees.
Best value
Print Boss CRM
vs
Printavo Std.
vs
ShopVox Exp.
*ShopVox Express realistic cost for a 5-person shop: $109 base + $87 users + $25 email + $50 file storage = $271/mo
Pricing
Plans that grow with your shop
Start with quoting and orders. Add the production board when you're ready. Unlock analytics and accounting sync when the business demands it.
Starter
Replace your spreadsheet — fast.
- Customer database (CRUD)
- Formula-based quoting + PDF
- Quote → Order conversion
- Order status tracking
- Custom product catalogue (CSV)
- Basic dashboard
14-day free · no card needed
Pro
Most popularLive board, automated notifications, full payments.
- Everything in Starter
- Real-time production board
- 5 production stages (incl. Proofing)
- Email + SMS notifications
- Digital asset management
- Invoicing + Stripe payments
- Customer portal + proof approval
- QR scanning — shop floor
- One-click reorder
Guided 15-min walkthrough
Premium
Full business intelligence and accounting sync.
- Everything in Pro
- Revenue + analytics dashboard
- Inventory tracking + alerts
- Employee timecards + approval
- Manager role
- QuickBooks / Xero integration
Custom setup included
Starter: 14-day free trial, no card required · Pro & Premium: demo + guided setup
FAQ
Common questions
See exactly what your shop gets for $99/month.
Most shops are live the same day. Start your free trial — no credit card required — and run your first job through the system today.
14-day free trial · No credit card required · Cancel anytime